Architectural Change Request

Click a link below to skip ahead to your topic of interest:

• Scope
• Approval Requirements
• Procedure for Obtaining Approval
• Review Process
• Simple Requests
• Intermediate Requests
• Complex Requests
• Review Process
• Implementation
• Enforcement

This article outlines the requirements for obtaining written approval from the Architectural and Structural Committee prior to making alterations or changes to the interior or exterior of a property, including landscaping. The goal is to maintain consistency, safety, and aesthetic integrity within the community.

Scope:
This policy applies to all property owners within the community who wish to make modifications to their property, including but not limited to changes in interior structures, exterior features, and landscaping.

Approval Requirements:
Written approval from the Architectural and Structural Committee is required for the following events:

1. Interior Alterations<
Changes that affect the structure or layout of the interior of a property, including but not limited to:

• Modifications to walls, including removal or construction of new partitions.
• Changes to sub-floors or flooring materials that impact structural integrity.
• Alterations to windows and doors, including the size or placement.

2. Exterior Alterations

Changes to the outward appearance or structure of the property, including:

• Modifications to roofs, including re-roofing or structural changes.
• Alterations to windows and doors, including changes in size, placement, or material.
• Changes to fencing, walls, patios, and balconies, including installation or removal.
• Installation or modification of exterior lighting fixtures.

3. Landscaping Alterations

Changes to the exterior landscape, including:

• Removal or planting of trees, shrubs, and ground cover.
• Modification to turf areas, including new installation or removal of grass.
• Alterations to hardscape elements (such as patios, walkways, retaining walls, and decorative features).
• Modifications to service boxes, utility connections, or irrigation systems.

Procedure for Obtaining Approval:

1. Submit Request: Property owners must submit a completed request form to the Architectural and Structural Committee. The request should include detailed plans and descriptions of the proposed changes, including any impact on surrounding properties, and materials or products to be used. Owners should contact the board to understand the type of information needed.
1. Simple Requests - includes a brief written description of the change;
2. Intermediate Requests - includes copies of vendor contracts, simple drawings, and contractor and insurance information;
3. Complex Requests - includes concept drawings, engineering drawings, contractor information, insurance information, and material specifications.
2. Review Process: Upon receiving the request, the committee will review the proposed changes for compliance with community standards, safety requirements, and aesthetic guidelines.
3. Approval or Denial: The committee will provide a written decision within 28 business days for complex submissions (sooner for others). If approved, the owner may proceed with the alterations. If denied, the owner will be provided with the reasons for the decision and may modify the proposal to address concerns.
4. Implementation: Alterations may only begin once written approval has been granted. Any work done prior to approval may result in penalties or required restoration to the original state.

Enforcement:
Failure to obtain written approval prior to making alterations may result in fines, required restoration of the property to its original condition, or both. The baord reserves the right to conduct periodic inspections to ensure compliance with this policy.

---

This policy ensures that any changes made to the property are in line with the aesthetic and structural integrity of the community while preserving the value and safety of all properties involved.